{"id":8737,"date":"2019-09-18T03:59:40","date_gmt":"2019-09-18T10:59:40","guid":{"rendered":"https:\/\/www.vtiger.com\/blog\/?p=8737"},"modified":"2026-10-08T09:46:41","modified_gmt":"2026-10-08T04:16:41","slug":"10-outstanding-out-of-office-email-templates-you-can-use-in-2026","status":"publish","type":"post","link":"https:\/\/www.vtiger.com\/blog\/10-outstanding-out-of-office-email-templates-you-can-use-in-2026\/","title":{"rendered":"10+ Out of Office Email Templates & Examples in 2026"},"content":{"rendered":"

It\u2019s that time of the year again and you are all set to kick back and enjoy the holiday season. The season to be jolly is just about to begin and you can hardly wait to spend some quality time with your near and dear ones. Bet you can already smell the Thanksgiving turkey and hear the kids singing Christmas carols outside your window, can\u2019t you? All this excitement means you\u2019ll probably end up applying for leaves from work pretty soon or that your company will shut down for the holidays. Either way, feel free to pick up any of the below out-of-office messages to let the people know that you are on a hiatus.<\/p>\n

10+ Out of Office Email Templates<\/span><\/h2>\n

Standard Professional Message<\/h3>\n

A basic out-of-office message should be able to convey three things, namely, the exact dates when you will be unavailable, an alternative contact to reach out to for immediate attention and lastly, when you will be back at your desk to resume business as usual.<\/p>\n

Hello,<\/p>\n

Thank you for your email. I\u2019m currently on leave from DD\/MM\/YYYY to DD\/MM\/YYYY with limited access to emails. For any urgent matters, you can write to name@domain.com or wait till I\u2019m back on DD\/MM\/YYYY for my response.<\/p>\n

Best,<\/p><\/blockquote>\n

Internal Message for Colleagues<\/h3>\n

Colleagues need less courtesy and more routing. Name who is covering your open work and where the files sit, so nobody waits on you to find them.<\/span><\/p>\n

Hi team,<\/span><\/p>\n

I\u2019m out of office from DD\/MM\/YYYY to DD\/MM\/YYYY and won\u2019t be checking email. [Name] is covering my open projects, and the latest files are in [shared folder]. Anything still pending gets my reply when I\u2019m back on DD\/MM\/YYYY.<\/span><\/p>\n

Thanks,<\/span><\/p>\n

Vacation with a Holiday Offer<\/h3>\n

Given that the holiday season is a time when people like to splurge, you may want to add a bit about having a sale or product discounts in the body of the mail. This way you can quickly engage with customers and offer them something in return for the inconvenience caused.<\/p>\n

Dear Sir\/Madam,<\/p>\n

Thank you for your email. I\u2019m off on vacation from DD\/MM\/YYYY to DD\/MM\/YYYY. You can expect a prompt reply when I\u2019m back to duty on DD\/MM\/YYYY. If your query needs immediate attention, you can write to name@yourbusiness.com.<\/p>\n

By the way, if you\u2019re looking for a great gift this holiday season, check out our online store(www.yourbusiness.com\/offer) for the latest offers.<\/p>\n

Cheers,<\/p><\/blockquote>\n

Holiday Leave with a Website Link<\/h2>\n

As a business, every brand out there is going to be doing something different to ring in the holiday season. It might be a new landing page filled with offers or a blog post about what to get kids for Christmas without disappointing them. Whatever may be the case, an out-of-office message is a good cue to redirect some of that busy traffic, out of your inbox and onto your website.<\/p>\n

Hi there!<\/p>\n

You\u2019ve caught me at the wrong time. I\u2019m out-of-office from DD\/MM\/YYYY to DD\/MM\/YYYY. Right now, I\u2019m somewhere on a boat, fishing with my family. I won\u2019t be able to reply to your email till I\u2019m back on DD\/MM\/YYYY. For emergencies, you can reach out to name@yourbusiness.com.<\/p>\n

Meanwhile, you can take a look at www.yourbusiness.com\/blog for intriguing articles that may pique your interest.<\/p>\n

Warm regards,<\/p><\/blockquote>\n

Company Holiday Closure<\/h3>\n

When the whole office shuts for the holidays, the auto-reply speaks for the business rather than one person. Give the closure dates, the reopening date and a route for anything that cannot wait.<\/span><\/p>\n

Hello,<\/span><\/p>\n

Thank you for your email. Our office is closed for the holidays from DD\/MM\/YYYY to DD\/MM\/YYYY and reopens on DD\/MM\/YYYY. We will answer messages in the order they arrived. For urgent support during the closure, please write to support@yourbusiness.com.<\/span><\/p>\n

Season\u2019s greetings,<\/span><\/p>\n

Traveling or at a Conference<\/h3>\n

The Holiday season doesn\u2019t always mean you\u2019re out on vacation. If you\u2019re among the people who work really hard, even during the holiday season, chances are you might be attending a conference or a business meeting out of town. In such cases, you can include the details of the event you\u2019re attending in the autoresponder email and turn it into a networking opportunity.<\/p>\n

Hey,<\/p>\n

I\u2019ve got good news and bad news for you.<\/p>\n

Bad news is that I\u2019m currently out-of-office from DD\/MM\/YYYY to DD\/MM\/YYYY. I have limited access to emails and will get back to you by DD\/MM\/YYYY.<\/p>\n

Good news is that I\u2019m on my way to attend \u2018Event Name\u2019. If you happen to be at the same conference, be sure to visit me at Exhibit # for a quick catch up.<\/p>\n

Talk to you soon.<\/p>\n

Thanks and regards,<\/p><\/blockquote>\n

Away with a Product Highlight<\/h3>\n

Every customer interaction can become a sales opportunity. Believe it or not, it can be true for situations when you\u2019re not at your desk as well. Along with the out-of-office message, you can add two lines about a standout feature or benefit of your product that will immediately catch the eye of your audience.<\/p>\n

Hello,<\/p>\n

Looks like you just missed me. I\u2019m out-of-office from DD\/MM\/YYYY to DD\/MM\/YYYY on a camping trip with my buddies. Hopefully, I\u2019ll be back by DD\/MM\/YYYY and will reply to your email then. For any urgent issues, you can write to name@yourbusiness.com.<\/p>\n

Did you email me about [Produc Name] ? If you did, you can find out all about it here – www.yourbusiness.com\/product. Pro tip? It can increase your revenue by 3x and help you manage your team better at the same time.<\/p>\n

Regards,<\/p><\/blockquote>\n

Away with Social Media Links<\/h3>\n

Social media is bursting at the seams with posts that celebrate the holiday season. If your business has an active social channel that generates great content, then you should make a mention of it in the out-of-office message. This way you\u2019ll gain more followers on social media and your customers can be delighted with warm wishes. It\u2019s a win-win!<\/p>\n

Hi there,<\/p>\n

This is an automated message. I\u2019m currently unavailable at work from DD\/MM\/YYYY to DD\/MM\/YYYY. If your query can wait, I\u2019ll be back on DD\/MM\/YYYY and would be glad to take this conversation further. If not, you can reach out to my colleague at name@yourbusiness.com.<\/p>\n

Don\u2019t let my absence stop you from getting what you want. Stay on top of our latest promotions by following us on Facebook, Twitter, LinkedIn, Instagram and TikTok. Use #YourBusiness and get a chance to be featured on our social media pages.<\/p>\n

Best,<\/p><\/blockquote>\n

Funny Out of Office Message<\/h3>\n

A good sense of humor never goes out of fashion. A hilarious autoresponder email can break the monotony and put a smile on your customer\u2019s face. You can reference a popular TV series or legends like Batman to drive the point home. After all, who doesn\u2019t like a Batman reference?<\/p>\n

Hey there,<\/p>\n

Oops, you\u2019ve reached me at an inconvenient time. I\u2019m off duty from DD\/MM\/YYYY to DD\/MM\/YYYY and will be able to respond to your email when I\u2019m back on DD\/MM\/YYYY. If your request is urgent, you can reach out to my partner in crime at name@yourbusiness.com. Believe me, she\u2019s like Batgirl to my Bruce Wayne at the office.<\/p>\n

Warm regards,<\/p><\/blockquote>\n

Rhyming Out of Office Message<\/h3>\n

Plain out-of-office messages are easy to skim past, so entertaining your customers can add value to each interaction.<\/span> A ballad or an ode can be an excellent addition to an out-of-office message. You can surprise your email senders and make a memorable impact even while you\u2019re away from work.<\/p>\n

Hello,<\/p>\n

Oh golly, your email is a miss,
\nas from DD\/MM\/YYYY to DD\/MM\/YYYY I\u2019m out-of-office,
\nUpon my return on DD\/MM\/YYYY you can expect a reply,
\nOr if you can\u2019t wait, then shoot a mail to my ally,
\nForward your request to name@yourbusiness.com, for anything urgent,
\nAnd you\u2019ll hear back from us as soon as you see \u2018mail sent\u2019.<\/p>\n

Many Thanks,<\/p><\/blockquote>\n

Casual Message with Emojis<\/h3>\n

New Age tech is all about how you make someone feel. With that said, plain text notes can be a drag to read. Consider the use of emojis to amp up your EQ and create a unique impression with your out-of-office message.<\/p>\n

Hi,<\/p>\n

Shucks, you\u2019re out of luck. I\u2019m out-of-office on a (family emoji) excursion from DD\/MM\/YYYY to DD\/MM\/YYYY. I have limited access to (email emoji) and will be able to reply to you when I\u2019m back on DD\/MM\/YYYY. For a (rocket emoji) response, you can write to name@mybusiness.com.<\/p>\n

Regards,<\/p><\/blockquote>\n

Maternity Leave Message<\/h3>\n

Working mums are the Wonder Women of enterprises. You can insert a sweet statement into your out-of-office message announcing your maternity leave to let the people catch wind of your pregnancy. This way, people reaching out to you will be thrilled to see you back in office for a whole other reason.<\/p>\n

Dear Sir\/Madam,<\/p>\n

I\u2019m out-of-office on maternity leave from DD\/MM\/YYYY to DD\/MM\/YYYY. The stork is on its way with my little angel and I wouldn\u2019t want to miss it for the world. I\u2019ll probably be back by DD\/MM\/YYYY and will be able to write back to you then. If you can\u2019t wait that long, you can write to name@yourbusiness.com for a faster response.<\/p>\n

Cheers,<\/p><\/blockquote>\n

In conclusion, an eager customer trying his or her best to reach out to you is the last person you want to disappoint. Make their day special with an unexpected or quirky autoresponder email that your customers wouldn\u2019t have thought they\u2019d see in their inbox in a million years.<\/p>\n

Why Setting an Out of Office Message Matters<\/span><\/h2>\n

An out-of-office message plays a functional role in daily business communication.<\/span><\/p>\n